OFFICE MANAGER

Position: Office Manager

Job description

RESPONSIBILITIES:

• Manage a fast-paced office with a dynamic team, overseeing all aspects of office administration.
• Supervise and coordinate administrative support staff, receptionists, cleaners and facility vendors.
• Manage quality of work by vendors and facility maintenance contracts.
• Manage employee onboarding, training and benefits administration.
• Book transport and accommodation.
• Organise staff events.
• Order stationery and IT equipment.
• Manage correspondence, complaints and queries.
• Prepare letters, presentations and reports.
• Process invoices and manage office budgets.
• Organise induction programmes for new employees.
• Ensure that health and safety policies are up to date.
• Manage aspects of the City Management budget and recording of expenditures.
• Maintain a robust database of client/stakeholder information, and ensure engagement on special occasions.
• Prepare and submit regular reports and updates to the City Manager.
• Ensure relevant administrative documents are filed in the in-house cloud system.

REQUIREMENTS

Hard skills and experience:

1. At least 8 years of experience in office management.
2. Experience in file management and sorting.
3. Experienced in organizing teams to deliver common goals
4. Experience working in external conditions; hot and cold weather.
5. Ability to follow scheduled work plan and maintain
6. Strong in communicating.
7. Excellent reporting skills.

Soft skills:

1. Team player
2. Good written and verbal communication skills;
3. Good attention to detail;
4. Rigorous and organized approach; and
5. Hands-on, ready to roll up the sleeves.

Personal characteristics:

1. Self-driven
2. Result-oriented;
3. Strong work ethic;
4. Ability to work effectively under pressure; and
5. Desire to live and work in Epe, Lagos.

 

How to apply

Interested candidates should send an up-to-date CV to quoting “Office Manager” as the subject.