24 January

Position: Office Administrator

Job description


  • Ensure office is open in the mornings to allow for cleaning before office hours and confirm closure arrangements before departure.
  • Ensuring cleanliness of the entire office space at all times to provide a conducive work environment;
  • Ensure smooth operations and functioning of all office equipment and manage the repair of any malfunctions or defects noticed
  • Liaising with the building managers to ensure all obligations are met by both parties in a timely manner.
  • Arrange regular testing for electrical equipment and safety devices, working with the building management.
  • Management of the CS budget and recording of expenditure;
  • Petty cash management and administration;
  • Ensure payment requests for recurring office running/operating expenses are prepared by end of each month.
  • Ensure records for office operating costs are up-to-date to feed into financial reports monthly
  • Constant vendor monitoring to ensure that value for money is achieved at every possible time, without compromising quality. Including research on new deals and vendors to support CS cost-savings objective.
  • Maintain a robust contact lists of CS-related vendors.
  • Support in weekly sub-account reconciliation and assist in reconciliation of CS expenses and invoices.
  • Oversee travel and logistics management including but not limited to timely logistics planning hotel bookings, visa procurement services, and protocol services;
  • Prepare and submit reports and updates to your line manager including but not limited to weekly plans, budget variances, strategic welfare activities, and all other reports as requested.
  • Ensure all Nigeria documents are filed in the in-house cloud system for ease of access and usability.
  • All other duties as assigned by your line manager.


Hard skills and experience:

  • A bachelor’s degree or equivalent.
  • A minimum of 3 years cognate experience or any similar combination of education and experience
  • Good knowledge of Microsoft Office (Power Point, Word and Excel).

Soft skills:

  • Excellent communication skills;
  • Task oriented, initiative driven, and enthusiastic;
  • Good planning and organizational skills;
  • Excellent report writing and documentation skill;
  • Good IT skills; and
  • Good team player.
  • Mature, pragmatic and flexible approach.

Personal characteristics:

  • High energy;
  • Result-oriented;
  • Strong work ethic;
  • Result-oriented;
  • Ability to work effectively under pressure;
  • Team player with good interpersonal skills.

How to apply

Interested candidates should send an up-to-date CV to quoting ‘Office Administrator’ as the subject.